The Positive Impact of Video Conferencing in IT Companies

“Adapt or perish, now as ever, is nature’s inexorable imperative.”

H.G. Wells

VC in its most rudimentary form has been around for quite a while now, but it’s literally changing the way in which we communicate, replicating and inspiring the camaraderie and empathy that any successful business should predicate its success upon.

Companies are constantly looking for new and smarter ways of investing, profiting and optimising, and one way of doing so is by means of technology; and it’s not “just” about improving communications, it’s literally about the future of workforces connectivity [both on-site and remotely] with VC.

Why so popular?

The key reasons are pretty obvious: SIMPLICITY, CONVENIENCE AND ACCESSIBILITY, and currently this is ever more the case, thanks to the fully-featured suites of mobile apps provided by numerous developers.

Recent surveys show the tremendous impact that VC can have on a business, particularly those whose employees are spread out globally; for instance; 99,2% stated that the use of VC has helped them build stronger relationships both with fellow employees as well as individuals outside their organisations; 91,7% stated they were better articulating their messages when being able to communicate face-to-face via video chat; and last but not least, over 75% stated that the use of VC services increased their productivity and enhanced their work-life balance.

>> Learn more about video conferencing <<

Plus, the latest research findings from Frost & Sullivan clearly demonstrate that cloud-based VC services market is expecting a compound annual growth rate of 20,7%, and that alone, combined with the increased globalisation of businesses, means that the market for speedy and reliable video conferencing services will only continue to grow.

Major Benefits

Significant Travel Expenses Reduction

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“Being global” is here to stay and the need to communicate at all times, has truly become the norm; in that way, VC is a stellar solution to secure significant reductions from a travelling budget perspective, and there’s just no way of denying it.

Just imagine how many international business trips one would eliminate with a high-definition VC solution in place. No brainer, right?

Plus, travel cost reduction is the easiest expense to calculate by determining the ROI of a VC solution, so, to get a real sense of how much money your company could be saving, just make an estimation on how many trips are taken annually, multiply it by the average cost associated

[travel to/from airport + airfare + per diem expenses + salary of time lost while traveling]

versus the investment in a VC solution

[equipment, network, service and training], and that’s it.

Most companies are able to justify their entire VC investment in less than three months time, and some even sooner, so what are you waiting for?

>> Create your VEEDEEO free account and try VC in the cloud <<

Increased Productivity & Efficiency

VC has had a dramatic effect on the way people do business nowadays, so what’s the point of having endless e-mail chains, when you can interact with colleagues in real-time, almost as if they were in the same room?

VC provides knowledgeable workers with the ability to easily share dynamic presentations and see actual reactions; naturally and as expected, this genuine, lifelike interaction results in faster decision making processes; in the ability to bring products to market quicker; and last but not least, in the opportunity to be more competitive.

Plus, research shows that 93% of all communication is nonverbal, so the implications are obvious since so much of sales, marketing and management comes down to it. VC allows participants to understand, process and collaborate over distance and ensures no inflection or gesture is missed or misinterpreted. For this reason, all parties involved are more likely to stay focused when video is added to the mix; decisions are faster; projects are shortened; and productivity is increased across the organisation.

Improved Management Communications

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In the same way colleagues are able to better collaborate with one another, VC can also be viewed as a way of improving management communications, since technology offers a way of strengthening relationships way beyond the mere use of a telephone or e-mail.

Since nowadays customers have access to more people within’ an organisation other than the salesperson responsible for a particular account, it’s vital that relationships extend beyond an email signature; that can only be achieved through a more lifelike interaction, such as a meeting using high-definition VC.

Enhanced Business Opportunities

With reduced travel expenses, increased productivity and efficiency and improved management communications, there’s actually time left to focus on fostering professional relationships and potentiating new business opportunities, thus allowing the ultimate flexibility of working from wherever, whenever.

Improved Work & Life Balance

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Any Team Manager knows that high morale translates into higher productivity, right?

Still, due to the pretty hectic lives that pretty much everybody is faced with nowadays, excessive business travel can not only burn out employees, but most importantly, contribute to familiar tensions and even “cripple” relationships.

By implementing VC within’ an organisation, one can guarantee that employees make meetings on-time and minimize the stress levels of a poor work & life balance.

BOTTOM LINE, VC technology has been globally embraced and is currently perceived as a mandatory tool, contributing to higher levels of productivity, increased morale and far more business opportunities, which is something that every organisation should strive for at all times.

 

What now?

Make these benefits come true. Put everyone at your organization trying VEEDEEO for free.

Why Chrome is the best browser to host your VEEDEEO meetings

One of the (greatest) benefits of using cloud video as a service is you simply need to have a (good) Internet connection, a computer and a browser. We are sure your company has invested in computers with a good internet connection and everyone at your company has always a browser window opened in your desktop just in case you need to check your email, you social network profiles, news or the latest professional, tech and fashion trends (yes, we know you do because we do the same) – otherwise you would not be reading this article.

There are are many options when it comes to browsers, specially because companies have several concerns that inevitably affect their decision, such as security, privacy and speed. In a quick search over the internet (through your prefered browser, of course) you can find plenty of reviews and opinion articles about which browser performs the best.

Nevertheless, numbers say something about quality as well. And Google Chrome is the preferred browser amongst individual and enterprise users. According to StatCounter, Chrome has seen its worldwide traffic grow during the first months of 2016 – in April, 60.5% of the users across the world accessed Chrome from their desktops – an increase of about 14% since April 2015.

And because users are everywhere, on the move, Google estimates 1 billion mobile internet users have Chrome browser as their first choice when they access internet from their smartphones or tablets. Firefox comes in second, competing with Microsoft’s Internet Explorer (IE) and the brand new Edge, but substantially far from the traffic Chrome is winning month by month.

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IE was once the most popular browser option – and is actually the longest running. At the beginning of last year, IE still controlled almost 60% of the user traffic, but the Microsoft’s decision to give 17 months to all users to upgrade their older versions of IE (including the popular IE 8 version) to newer versions supported by Windows 7 and 8.1, followed by the support suspension of the older browsers, encouraged users to find alternatives. Besides, IE’s popularity made it a coveted target to viruses and malicious attacks, a strong contribution to its vulnerability and consequent abandonment of IE feature and security updates.

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Source: Net Applications

The many companies which still use older versions of IE as default browsers are now facing potential security and privacy issues and longer waiting time to load search results and website pages, which inevitably affects the performance of web applications and cloud-based software.

Chrome for the best cloud video conferencing experience

Before blaming the app for its so-called poor quality, bear in mind some browsers were designed, built and updated with features that boost the performance of websites and web applications. Annual and monthly browser reviews put Firefox and Chrome at the top for their speed, security and privacy, extensions and features. And because both support WebRTC (browser-based real-time communications), they are the preferred browsers for web and video conferencing platforms.

>> Start a free video meeting from Chrome browser <<

WebRTC was released in 2011 by Google as an open source software project. Since then it has been optimized to support browser-to-browser applications for communications in real time – voice, video and file sharing. Using just a browser, any user can use apps to share content and start an audio or video call without external plugins or software installation.

Chrome was developed by Google and, as expected, WebRTC is native in this browser (and also in Mozilla Firefox and Opera; Microsoft Edge had recently joined the supported browsers elite club). This means the possibilities of WebRTC are full in a Chrome or Firefox browser. You can start and manage a voice or video call from a browser on your laptop or mobile phone while seated comfortably in a video conferencing room or the airport waiting lounge.

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For this many advantages – and specially because is accessible to everyone who wants to give it a shot – Chrome is the most suitable option for a complete and indefectible video conferencing experience. Companies across the world and all dimensions recognize Chrome’s benefits for their everyday activities. When it comes to security, Google has never concealed its security and privacy certificates, something they take seriously. Google Chrome is trusted by large and highly protected companies and institutions – even the US Government.

One more thing…

Inevitably, we are dealing with technology. Let’s face reality and assume technology has its failures. Your Chrome browser can rock and your video meetings still fail. Why? Several reasons – but begin to check your bandwidth.

Test VEEDEEO free and host business meetings in Chrome browser.

How Video Conferencing Helps Boost Business and Reputation

The Business Landscape has suffered dramatic changes in recent years, and the only way to stay competitive in an increasingly global and virtual environment is by means of embracing technology and being an EARLY ADOPTER.

Unified communications and collaboration are radically changing the way people work, and video conferencing in particular, has proven to be a major asset to companies looking to make the most out of face-to-face interaction, while cutting costs at the same time.

BOTTOM LINE… Video Conferencing offers an extremely attractive ROI!

Things Will Never Be The Same Again

Currently, the number of employees working on remote locations or from home continues on the rise, but rarely “seeing” their colleagues, business partners and customers “in the flesh” most of the time.

In a knowledge based economy, in which information, ideas and execution are what separates leaders from followers, making sure that the best ideas are shared and acted upon ASAP is crucial, but employees collaboration proves itself to be challenging most of the times.

The need for better optimization is leading to the emergence of new communication tools, such as integrated audio, web and video conferencing systems, thus allowing employees, teams and communities to share information and connect with each other, while eliminating all sorts of geographic and cultural boundaries, and yes, using a SINGLE INTERFACE.

Where does video conferencing fits in? By allowing companies to be more competitive, since research clearly states that people understand more, when they actually see people speaking, rather than just listening to their voices.

>> Try cloud video conferencing and see what it can do for your business <<

Also, today’s video conferencing solutions are fairly easy to use even for the “technologically challenged”, being even more valuable when they’re part of a broader audio and web solution, since users can share slides, edit docs and truly collaborate in real time, despite being across the globe from one another if that happens to be the case.

The New ROI? ROVC – Return on Video Conference

Cost efficiency is probably the number one response that you’ll get from most managers in terms of what’s the most important and deciding factor when it comes to business optimization, but make no mistake: productivity and optimized response cycles are just as important, if not more.

With that in mind, companies need to be prepared to deliver the best available technology to the right individuals, making sure the transition goes as smooth as possible; also, they are realizing that PC Based Video Conferencing offer the most cost-effective way to extend the benefits of visual communication to every employee who actually needs it.

Video conferencing offers tremendous ROI, most of the times paying itself in a matter of months; just think of the money you’ll be able to save on traveling expenses, not to mention the importance of employee productivity, that instead of being in transit, can actually use that time to work. Pretty much a no brainer, right?

Last, but not least, video conferencing also plays a key role in facilitating the integration process for remote employees within the group, translating into more productive meetings as well as in the shortening of response cycles and decision making.

Video Conference Solutions – What To Look For?

The answer is RSUC – Reliability, Security, Usability and Cost Effectiveness.

Reliability

Like all technology, it’s critical that the solution for which you opt ideally works 100% of the time for each and every user, regardless of their respective network connectivity; since more and more employees rely on it to eliminate in-person events; plus, it should also be easily scalable as it proves itself to be necessary moving forward.

Security

Security is the name of the game, and alike any transversal tool within an organization, it is fundamental that the technology is extremely secure, as well as easily manageable from an IT Department perspective.

Usability

Regardless of how technologically skilled employees are from top to bottom of the organization, the ideal solution is that the presented system is pretty intuitive and straightforward, thus eliminating the need of significant training and/or formation; yes, even for the layman.

Cost Effectiveness

To prove itself highly valuable, the video conferencing technology must be available to everyone within the organization and not just a select few. Desktop video solutions are flexible, since they allow access from any PC or Mobile Device, but technology is now able to join the best of both worlds – meetings in the comfort, space and quality of a room-based system and monetize the investment while linking different systems at the same time in the same meeting.

To sum it all up, in this Global Network in which we are ON all the time, advanced communications and collaborative technologies age changing the way business are made, potentiating productivity, eliminating expenditure and dramatically reducing response cycles.

With all of it said, what are you waiting for?


Try VEEDEEO today and give one step towards maximizing both your time and money.

Speaking Without Words – Nonverbal Communication

Good communication is the key of any successful relationship, but it’s our nonverbal communication that ultimately speaks the loudest. Mastering it is an extremely powerful tool and can play a pivotal role in the process of connecting with others, expressing what one really means and hence, building better relationships.

1. What is Nonverbal Communication and Body Language?

When interacting with others, one continuously gives and receives wordless signals.

All nonverbal behaviors are invested of strong messages, messages that don’t stop when one stops talking either; even when one’s silent, he’s still communicating in a nonverbal way.

Quite often, what comes out of one’s mouth and what he actually communicates through his body language are complete opposites; faced with mixed signals, a listener will have to choose between one or the other, and in most cases, the nonverbal will prevail, because it’s perceived as being more natural and unconscious, portraying one’s true feelings.

2. Why Does Nonverbal Communication Matters?

When one’s nonverbal signals match up with what’s being said, aspects like trust, clarity and rapport naturally increase; when not, tension, mistrust and confusion are certain to settle in.

3. Types of Nonverbal Communication

There are numerous types of nonverbal communication, but these are the most important.

     3.1. Facial Expressions

Our face is hugely expressive, and unlike other forms, facial expressions are universal.

     3.2. Body Movement and Posture

It’s a given that the way one sits, walks, stands-up or holds his head, sends a clear message to others, transmitting a ton of information and playing a major role in the way others perceive us.

     3.3. Gestures

Gestures are innate and part of our daily lives, happening in a unthought way. Nevertheless, the meaning of gestures can be extremely different across cultures and regions, so it’s key to tread carefully and avoid being misinterpreted.

     3.4. Eye Contact

It’s usually said that the eyes are windows to the soul, and that’s spot on! Eye contact is one of the most important types of nonverbal communication, expressing a multitude of things, such as interest, affection, hostility, or attraction.

     3.5. Touch

We communicate a great deal through touch. Just think about all the messages sent by a weak handshake, a timid tap on the shoulder, a warm hug, a reassuring pat on the back or just a controlling grip of one’s arm.

     3.6. Space

Ever felt uncomfortable because the other person is standing too close or invading your space? Everybody needs their space, although it may differ depending on the culture, the situation and the closeness of a certain relationship.

     3.7. Voice

It’s not just what you say, it’s how you say it. When we speak, others “read” our voices, besides listening to our words. Pace, loudness, tone, inflection, sounds that can convey understanding, etc. Just think about how someone’s tone can indicate sarcasm, anger, affection or confidence.

4. Nonverbal Communication Can’t Be Faked

The number of “tricks” that can be used to project confidence or assert dominance is countless, but they’ll only work if one actually believes in it; it’s virtually impossible to control everything and the harder one tries, the more unnatural it’s perceived.

5. How Can Nonverbal Communication Go Wrong?

What’s being communicated either through body language or nonverbal signals affects how others see us, how they will likely respect us, and whether or not they’ll trust us. Unfortunately, mixed signals are frequent, and when that happens, things can go wrong.

Establishing solid and trusting relationships depends on how one uses and interprets signals.

6. Setting The Stage For Effective Nonverbal Communication

In this fast paced back-and-forth process, concentration and attention to detail is key. If one’s planning what he’s going to say next, daydreaming, or just thinking about something else, it’s certain that nonverbal cues and other subtleties will be missed in the process, so being focused and in the moment is the only way to go at it.

Feeling brave enough? Start a free trial to put your new skills in a live video broadcast session.

Why bandwidth is the most important guest of your video meetings

In this world of information on a global scale and frantic paces, bandwidth should be a major concern to any business with presence in the World Wide Web.

The web traffic is increasing and content is evolving, getting more and more sophisticated. Large files, high-resolution images and videos, the constant access to web applications. Everyone is connected nowadays, through their private and professional devices and networks. Content is consumed in seconds, as people’s attention is requested in several places at the same time.

Bandwidth determines how fast a website or web application loads on a browser and may test its visitors patience if it takes more than 15 seconds – the average time a person spends on a website according to Tony Haile, CEO of ChartbeatPeople do not want to suffer while waiting for a video to load or an email to reach their inbox. Besides, technology is raising the bar and making consumers increasingly demanding. They know what they want – and they want quality. A low bandwidth will limit and affect the quality of the content seen by the eyes of the user.

For the best video conferencing experience, bandwidth has its (very important) role as well. Bandwidth is the amount of data that can be transferred in a second and is measured in bits per second. It may determine the connection speed and ultimately interfere with the image and audio quality of your video meeting. A high bandwidth has the potential to make users happier, as their video meeting experience improves.

A slow internet connection impacts download and upload speeds. Due to our behaviour as Internet users, connections are normally set up to allow faster download speed than upload speed – that is how we can stream a video or load a website in seconds. Home networks commonly follow this tendency, but corporate networks can have similar download and upload speeds, which is fitting for video conferencing. What happens during a video call is that you send your video feed (upload) to the other connected video points, which they receive and stream (download) and send back their video feed, etc.

The ideal is to have a stable Internet connection with equal download and upload speeds for your video meetings. VEEDEEO requires a minimum bandwidth of 512 kb/s both download and upload for a HD image resolution of 720p, but we recommend a bandwidth of 1024 kb/s both download and upload for a great video experience. The higher the bandwidth, the better the quality of the image, especially if your hosting HQ video meetings with a resolution of 1080p, which require bandwidths above 4 Mbp/s upload and download speed. You can test your connection speed and predict the quality of your video meeting.

To avoid any surprises during the meeting, get informed about the bandwidth you have available so you know the limits of the download of internet videos or the upload of large files. Or, better, close all Internet-spender apps or websites you won’t need during the meeting. Then, test the connectivity before the meeting to make sure the image is as steady as possible. Bear in mind sometimes a low bandwidth is acceptable if the participants in your meeting are seated and won’t make movements and gestures that may result in motion lags or jerky movements.

But bandwidth is not the only thing to be taken into account. Connections may be affected by latency, a delay, lower or higher and measured in milliseconds, depending on several factors, such as the location of the remote servers or the network hardware. Satellite Internet connections, for instance, tend to have higher latency. If you host or join your video meetings from your desktop, bear in mind your PC should have a good processing capacity, with a good processor with a minimum speed of 1.7 Ghz and 2 cores.

Bottom line, consider investing in a good bandwidth service and technology will never let you down.

 

Why not try VEEDEEO and have meetings with image quality out of this world? 

The Top 5 Reasons to Fall In Love With Veedeeo

Whether we assign a dollar value to it or not, time is currently the greatest commodity on the planet… period. Just think about how much of one’s typical work week is spent stressed about not having enough time to complete this or that task, reaching goals, meeting deadlines, delivering on time, and the list goes on and on.

No matter how anybody slices it, there are only 24 hours in a day, hence, Time is Limited. Yet, when one learns how to take control of time, its ability to focus improves, and with increased focus, comes increased efficiency, meaning, accomplishing more with less effort.

It also translates into better decision making, since through effective time management one can eliminate the pressure that comes from feeling that there’s just not enough time. Feeling calm and in control, decreases vastly the risk of making rushed decisions.

With this in mind, the multiplicative effect of time management it’s pretty straightforward.

Good time management allows one to accomplish more in a shorter period of time, which leads to more free time, which allows taking advantage of learning opportunities, lowering stress levels, enhancing focus and ultimately, SUCCESS.

This is where VEEDEEO steps in, putting video at the center of your company’s collaborative strategy; allowing to meet instantly with teams, clients and partners across the globe using just a browser or an existing video conference room; and allowing to broadcast your brands to the world, engaging with customers in captivating and immersive online video experiences.

The future of video communication is NOW and the SKY is definitely NOT THE LIMIT.

Reasons to fall in love with VEEDEEO? Honestly, quite a lot… bare with our self modesty; still, let’s focus on the one’s we consider to be our Top 5 for now.

1. SAVE, SAVE AND SAVE SOME MORE

Forget about travel hassles and associated costs and start putting technology at the forefront of your company, maximizing efficiency and reducing expenditure. Make use of your existing video conference equipments, computers or mobile devices to meet remotely with anyone around the globe.

VEEDEEO enables you to use your existing video conferencing rooms to connect with external contacts anywhere, with the possibility of guests connecting via browser, or via their own SIP | H323 Video Systems, assuring the best possible experience.

Test Your SIP | H323 System Connectivity For Free

 

2. THE WORLD YOUR OFFICE AWAY

Meetings in Silicon Valley, Hong Kong and London… in the same day?

Yes it’s possible, and all while comfortably seated in your video conference room.

The applications are numerous as one can imagine. It can be used to display new products and services to clients worldwide; to host seminars for professionals; to broadcast video in real-time to hundreds of people to make internal announcements or public releases; to provide training through video in real-time broadcasting sessions; all, just a click away.

Do Your First Broadcast For Free

 

3. BUSINESS AT THE SPEED OF LIGHT

In need of closing major deals and literally racing against the clock? Just stop wasting your time and money travelling around. Initiate video meetings with partners and clients in a matter of seconds and get things done faster than you ever imagined.

 

4. IT’S ALL ABOUT PRODUCTIVITY

Using our high quality video services, colleagues can exchange ideas, customer service can better satisfy customers and investor relations managers can advise shareholders. At a glance, Great Results = Highly Motivated Teams.

Deliver personalized and innovative video experiences to your customers, by means of creating direct video communication channels and having your sales and support teams eye-to-eye with them.

Innovate communication methods by use of video as the main contact channel, increasing trust and interactivity in the process; bring video to your brick and mortar stores to put clients in direct contact with experts at your offices and help desks.

Sounding way to complicated to implement? Not at all. Our Application Programming Interfaces [API’s] provide an easy deployment and with only a few lines of code, you can have a surprising video communication tool available in your website.

Request a Pilot For Your Website or Store

 

5. INFRASTRUCTURE COST REDUCTION

Extend your video conferencing infrastructure with our cloud video service. Have easy and instant access to video meetings with several points without investing in new equipments or expensive maintenance services. VEEDEEO enables you to have a video MCU instantly available in the cloud.

 

All summed up, at the end of the day it’s all about STAYING AHEAD OF THE COMPETITION.

Make your company stand out of the crowd with an incredibly fast, universal and innovative service powered by video collaboration, improving productivity and teamwork, while surprising partners and customers with cutting edge video communication tools.

 

NOT ON BOARD YET? Try VEEDEEO today and start maximizing your time and money.

7 Things you can do with video conferencing broadcast

If you are lacking ideas to start a live video broadcast session, get inspired with some of the (many) things you can do with this powerful communication tool.

1. Present new products and services to customers, fans and media at the same time

Make the big announcement through video and broadcast the launching event of that brand new special product or service to your large audience of enthusiasts, journalists, customers and partners.

2. Host real-time seminars or talks for professionals all over the world

Be it once a month or every week, supporting knowledge by hosting lectures with specialists is a great marketing weapon. Collaborators or external professionals worldwide, no manner who is your public, will recognise value in these events and get the word out. Nothing is more powerful for a brand or company than the word of mouth – especially if it is positive.

>> Learn more about Live Video Broadcast <<

3. Executive video meet-ups to exchange business expertise

Your company can become top of mind when it comes to brief video events. While saving money on logistics, you can also invite businessmen based abroad to join your video meet-ups and enrich them with their insights. This way you can build a privileged and exclusive communications channel to managers and directors and stand out.

4. Broadcast brand events to those who cannot attend physically

Company conventions, product collection presentations, brands international competitions… possibilities are endless. If a bunch of collaborators or partners could not take the plane to attend, they have a chance to be there, but remotely. Seated in the comfort of their offices, they can understand the new business directions of their company and learn what new projects are in the pipeline.

5. Report presentation

This might be useful to investor relations managers, for instance. They can use this as a report analysis and presentation tool and broadcast to all shareholders and associates while demonstrating results, business trends and other relevant content.

6. Online workshops

Personal trainer exercise routines, remote cooking or food processor recipe lessons, make up tips or even how to manage newborn babies – virtually almost anything can be broadcasted. Your company can have broadcast channels dedicated to online workshops with limited participation and turn into an extra income.

>> Host your first video broadcast session <<

7. Training events

In only one remote training session your company can gather a large number of attendees. This represents significant cost reductions, as it won’t be necessary to find a room, get food or coffee, or multiply the training sessions.

 

We challenge you to think of more video conferencing broadcast applications and share with us so we can help your business achieve success.

Oh, wait…

Before we finish, we are sure Youtube and Google Hangouts have crossed your mind. These tools are free and reach a large number of people. What VEEDEEO offers is a professional broadcast tool with premium support and, of course, a quality seal.

Big event to come? Start broadcasting today.

The Golden Rules of a Successful Video Meeting

Technology is increasingly becoming a nuclear component of our daily lives and the sky doesn’t seem to be the limit in the perceivable future.

Time is definitely the biggest commodity in today’s fast paced hectic lifestyle, with humans constantly pushing the boundaries to find more and more creative ways of saving it, saving money and sparing themselves of unnecessary stress.

With the skyrocketing popularity of internet and its bandwidth, video conferencing systems have become the norm from both business and individual perspectives. Nowadays, it’s incredibly easy to record and stream video, call thousands of participants, join a multiparty call from a smartphone or tablet, as well as seeing other people in crystal-clear HD – even when they are across the globe.

But like any technology, there are still human and environmental elements that can affect its success. Just as an email will not be effective if there are typos, or a phone call may be a disaster if someone answers in a noisy shared office space, a video call won’t be productive if lighting and sound issues take over.

Therefore, successful videoconferencing is predicated on the combination of two variables: mastering technology and effectively engaging with participants.

With that in mind, make sure you put your best foot forward on all video meetings by following these Golden Rules.

1. Audio & Video Quality Testing

Arriving before a videoconference starts to test both system and interface must be literally engraved in stone. This is also the ideal way to double check aspects related with lighting and background issues. Also, and as a contingency measure, securing back channels for communication with the other participants is naturally a good practice, avoiding any communication interruptions.

2. The Importance of Lighting

Windows may work wonderfully for natural light in a home office, but on a video call, they can negatively impact the quality of light by either washing one out (excessive brightness) or by providing too much backlight (excessive darkness).

One should minimize combining outside light with indoor fluorescent lighting to prevent problems with the videoconference camera and the quality of image, assuring that the room has adequate lighting for the task at hands.

3. Eliminating Distractions

Microphones on embedded or USB webcams are extremely sensitive and can magnify distracting background noises during a call. In the same way one would go to a quiet room for a phone call, making sure that the room used for the video call is equally quiet so that all participants can focus on what matters most is a good precaution.

4. Headset Usage

Wearing headset may look a bit silly, but it can work wonders when it comes to audio quality on a video call – specially if you are calling from a computer. Not only do it virtually eliminate distracting echoes, it can also contribute to the improvement of the listening quality by other participants, since the microphone is closer to the mouth than a USB or embedded webcam.

5. To Mute or not to Mute?

When not using a headset, muting oneself while not talking for long periods is one of the best alternatives that can be enforced, since unmuted microphones can be the single most important problem communicating during a videoconference meeting. This will significantly reduce the chance of echoing and audio distortion.

6. Communication Effectiveness

Conducting oneself in a normal voice is key, as well as speaking directly to the microphone and avoiding head turning.

When sharing desktops, it is easy for one to get carried away and concentrate deeply on what one’s doing; but just like an in-person meeting, it is always a good idea to break once in awhile and re-establish eye contact with the audience.

Once talking has been initiated, going with it and assuming that everything is fine from a technological standpoint is the best policy. If any problems arise, interruption by third parties is guaranteed.

Being natural is also mandatory, as well as limiting movement to avoid screen jerkiness [if in need of walking while speaking, limit movements to a small area and walk slowly].

7. Video Conference Etiquette

When one’s microphone is on, side conversations, paper rustle or tapping sounds near it must be avoided. All sounds will be heard by the other participants and may reveal themselves to be a distraction.

Questions must be directed to a specific participant. Experiencing a few extra seconds of delay while getting an answer due to technology and distance related aspects is perfectly normal.

Looking directly at the camera as often as possible is also a must enforce rule, since it will provide the remote site with the impression that one is looking directly at them.

 

Try VEEDEEO today and start maximizing both your time and money.

2 Good reasons why video conferencing broadcast is good for your business

Knowledge is power. Modern and cultured societies consume information as they breathe air. If education makes society move forward, imagine what it can do in a company. Lack of communication means information is not flowing, and, as human bodies faint without air, companies eventually collapse.

Is not uncommon to witness some communication deficiencies among collaborators and hierarchies. This may happen due to the absence of good communications tools, the shortsightedness of decisions makers or even conservative cultures that still promote the gap between those who know what is happening and those who have absolutely no idea. Attitude influences behaviour, and silence results in uncertainty, reticence and more silence.

All businesses require team work. Each person is important to make the wheel turn. Communication is essential to put all team members going in the same direction. The purpose should always be the same – the success of the business. If this is the mindset, information will flow, ideas will sprout and projects will speed up – and everyone will be satisfied.

1. Reach people through video conference

Meetings are a good way of reporting and sharing important data, but there are also written or audiovisual announcements released through the communications channels available in each company.

With technology, knowledge can be brought to a wider audience, from internal collaborators to shareholders. Announcements or meetings can be broadcasted real-time to hundreds of people from a video conferencing room or a computer – and all viewers listen to the news first hand.

At VEEDEEO we have created the means to allow any enterprise or brand to have as many video broadcasting channels as needed to communicate and expand their business.

2. Extend your company’s message to the world

You probably do not know (yet), but video is more and more an appellant resource for sales and marketing professionals. According to HighQ, 2015 was a great year for video as marketing tool. You can see an infographic with complete information on the collected data, but we highlight some interesting numbers:

  • by 2018, 79% of the internet consumer traffic will be video content
  • 69% of sales and marketing professionals used video
  • 93% of marketers use video for online marketing, sales and communication and consider video to be effective for brand awareness, lead generation and engagement

incredible data about video conferencing

Tip: Target your content

Your company can have one or several channels, each dedicated to specific topics or brands. There is no such thing as “general public”, and your content and message are not for every ears and eyes. Select and build your audience with relevant information for each targeted group of people and allocate it to one broadcast channel. This is also an easier way to manage each channel.

Mind flourishing with ideas for your business? Start broadcasting today!

Workspaces are changing: is yours ready to the future?

You might be aware of the changes in workspaces.

Spaces are being redesigned, work tools and data storage are turning digital, mobility and remote work are becoming regular. People are encouraged to collaborate spontaneously and to exercise their creativity like never before. We are no longer confined to isolated cubicles with only one telephone to communicate with the outside but are, instead, integrated in dynamic open spaces.

Unless you work in a company from the 19th century where digitalization is still seen as unnecessary, you have contact with web and mobile applications and – even better – terms like BYOD (bring your own device) or Internet of Things (IoT).

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Thanks to technology and mobile devices, workspaces can be carried with us to anywhere in the world, which demands the possibility of real-time communications. Digital workspaces somehow replicate the physical ones – you must be able to communicate as immediately as if you were in an open space. We mean voice, video and content sharing.

Internet has overtaken the workspace and molded the way people interact and collaborate with colleagues and customers. Software requires less and less installation as a lot of web apps have been developed to be instantly accessible through browser with a login. These are cloud-based solutions created and designed to facilitate your work and save you time and patience. The apps are always being upgraded so you deal with the latest versions and still keep your content and data intact.

>> Try VEEDEEO cloud for free <<

These new digital possibilities also affect the video conferencing usage within enterprise environments. Cloud-based video platform services are widening the access of more and more people to video conferencing in professional contexts. According to Gartner, enterprise video conferencing will increase 400% until 2019.

And why is that?

These solutions are extensions of in-house equipments or commodity endpoints, such as video cameras, screens and microphones, giving the term IoT perfect sense. These VaaS (Video as a Service) platforms provide the scalability and interoperability business demands, contributing to effectively reduce costs. They simplify connections between devices and systems – mobile, desktops or equipment-based video conferencing rooms – making it easier to an average internet user to schedule, start and manage their own video meetings without assistance.

And that is exactly what people need – simple, safe, easy to use solutions we won’t waste time trying to figure out how they work. After all, time is money!

Interested in giving your equipment a push? Give VEEDEEO a try.